Let the Numbers Tell the Truth
Numbers don’t lie — but many people don’t know how to use them. This course trains you to spot trends, predict outcomes, and take precise action based on performance data. Master the skill of managing by statistics and drive steady growth in any activity.
What You’ll Learn
- How to plot and interpret performance graphs
- How to act quickly on downtrends and expand uptrends
- Tools to manage individuals and teams based on real stats
Who It’s For
- Entrepreneurs and business owners
- Executives, managers, team leaders and professionals seeking to improve effectiveness
- Anyone seeking structure, clarity, and increase organizational output
Introduction to Management by Statistics (MBS)
How to manage people and operations with objectivity, clarity, and real results
📌 What is “Management by Statistics”?
Management by Statistics (MBS) is a system developed by L. Ron Hubbard that replaces guesswork and opinion with measurable results.
At its core:
Every post in an organization produces something — and that product can be measured.
MBS says: don’t manage by mood or appearance. Manage by stats — real numbers that show whether someone is producing or not.
🎯 Why Use MBS in Your Organization?
Without statistics:
- You may reward the wrong people
- You can’t pinpoint what’s really working
- Staff hide behind “busyness” instead of results
- Corrective actions become emotional, not factual
With statistics:
- You can see who’s performing — and who needs help
- You can correct issues early, not after damage is done
- You have fairness, objectivity, and clarity in management
- You can coach staff using conditions and trends, not blame
🔍 MBS Is Not Just About Numbers
A statistic is more than a number — it’s a reflection of value produced.
Examples:
Post | Stat Example |
Salesperson | Sales closed per week |
Finance Officer | Invoices reconciled weekly |
Site Technician | Sites maintained or restored weekly |
HR Officer | % of staff productive and compliant |
Even support roles have stats — more on that in later modules.
✅ The MBS Method in 3 Simple Steps
- Define the valuable product of each post
- Assign a stat that reflects it, updated weekly
- Use the stat’s trend (rising, falling, flat) to determine what condition the post is in and what to do next
This leads us naturally into the next part of the system: Ethics Conditions.
👤 A Real-Life Example: Emmanuel, the Technician
Let’s say Emmanuel joins your company as a telecom maintenance technician. You track:
- Sites visited and restored per week
His stat looks like this:
- Week 1: 0 (just arrived)
- Week 2: 2 (trained)
- Week 3: 5 (assigned real sites)
- Week 4: 1 (slipped back)
Using MBS, you can coach him based on trend, not gut feeling. (More on this in later modules.)
📚 What You Just Learned
- MBS = managing by results, not appearances
- Every post has a product — and a stat can measure it
- Stat trends help you manage ethically and correctly
🛠️ What You Can Do Next
- List 3 posts in your company
- Ask: “What is the real product of this post?”
- Draft one stat for each — keep it simple and measurable
You’ll use this in Module 2.
📞 Want Help Implementing This?
If you want support identifying stats, setting up tracking tools, or training your staff on Admin Tech, we can help.
👉 [Book a free intro session]
👉 [Download the full 13-module guide as a PDF]
👉 [Contact us for in-house implementation support]
Understanding Valuable Final Products (VFPs) and How to Stat a Post
How to identify what each post truly produces — and how to measure it
🎯 What Is a Valuable Final Product (VFP)?
A Valuable Final Product (VFP) is the actual, usable result of a post that others in the organization depend on.
“A VFP is what a post produces that is complete, valuable, and can be handed over to another for use.”
For example:
- A site technician doesn’t just “work on towers” — his VFP might be “Functioning telecom site restored and handed back to operations.”
- A finance officer doesn’t just “process invoices” — her VFP might be “Validated, reconciled payments cleared with supporting records.”
The VFP cuts through noise and busywork. It defines what success looks like for that job.
📊 Why VFPs Matter
You can’t assign a proper stat if you haven’t defined the real product.
- No VFP = Confusion
- Wrong VFP = Wrong focus
- Clear VFP = Clear measurement, clear management
Once you identify a VFP, you can find the most appropriate statistic that reflects it — ideally measured weekly.
📌 Examples of VFPs and Related Stats
|
Post |
VFP |
Suggested Weekly Stat |
|
Site Technician |
Functional, restored telecom site |
Number of restored/maintained sites |
|
HR Officer |
Staff contributing to productivity and compliance |
% of staff productive and compliant |
|
Procurement Specialist |
Verified supplier orders delivered on time |
On-time, verified supplier deliveries |
|
Finance Officer |
Validated, compliant payments processed |
Number of payments fully processed |
|
Executive Director |
Expansion with organizational effectiveness |
Growth stats + average staff productivity |
👤 Case Story: Emmanuel the Technician
Let’s revisit Emmanuel, our new telecom site maintenance technician.
After onboarding, his supervisor clarifies his VFP as:
“Telecom site inspected, restored, and returned to stable operational condition.”
The weekly stat becomes:
“Number of sites visited and restored per week.”
It’s objective, visible, and measurable — and from this stat, Emmanuel can track his condition and apply the right formula.
🚫 Common Mistakes to Avoid
- Using vague stats like “Tasks completed” or “Emails answered”
- Measuring actions, not results
- Assigning the same stat to multiple posts
- Tracking too many stats for one post (keep it focused)
✅ What You Just Learned
- Every post has a Valuable Final Product (VFP)
- The VFP defines what is produced and handed over
- Once the VFP is clear, a weekly stat can be assigned
- Stats must reflect results, not effort or busyness
🛠️ What You Can Do Next
- List all the key posts in your organization
- Write down what each one actually produces
- Phrase it as a VFP: something final, usable, and valuable
- Assign a stat that reflects that VFP, updated weekly
- Use this as your baseline for stat tracking and coaching
📞 Want Help Implementing This?
We specialize in helping teams:
- Define real products for each post
- Set up effective weekly stat systems
- Coach staff using stats and conditions
👉 [Book a free stat-mapping session]
👉 [Download a VFP & Stat Starter Kit]
👉 [Contact us to set up your system]